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Efficacy Using Slack Gmail Integration

It is easy to collaborate with teams thanks to Slack and Gmail. Using either of these tools alone, however, can make managing projects challenging. It’s difficult to keep track of conversations in both tools regarding a project at the same time. A messy email thread can lead to miscommunication, as well as become lengthy and clog up the inbox. How can we solve this? Through Slack for Gmail integration, Slack can be integrated with Gmail.

Slack for Gmail is an extension that allows Gmail users to use all the features of Slack in the familiar Gmail interface. The extension lets you chat with your contacts in Slack from inside Gmail and view your conversations from within Gmail.

With Slack for Gmail, you can forward emails directly from Gmail to Slack. It’s very easy to set up as a Gmail integration, requiring only a few steps. While you can forward any email to Slack using a forwarding address, this integration simplifies email sharing. Send it right from your Gmail inbox by selecting the Slack icon.

You should link the two apps if you routinely send emails from Gmail to Slack. Here’s how Slack for Gmail may make your process more efficient.

Slack for Gmail Integration: How To Use It?

Keep conversations moving forward by bringing context from an email into a Slack channel or direct message with the Slack for Gmail Add-On available in the G Suite Marketplace. You can choose to add a message and include attachments along with the email as well.

How to email Slack

Follow the steps below to learn how to email Slack easily:

  1. Send emails to a channel or direct message (DM) by creating an email address dedicated to it.
  2. Add an email add-on to Gmail or Outlook to send individual emails to channels or direct messages.
  3. Using Slackbot, create a forwarding address for personal emails.

Create an email address

Creating an email address can be an easy task. The steps are:

  1. You can email from your desktop by opening the channel or direct message you wish to communicate with.
  2. In the conversation header, click the name of the channel or member.
  3. Select Integrations from the menu.
  4. Choose to Send emails to this [channel] or [conversation].
  5. Click on Get Email Address to get your address.
  6. Click Copy next to the email address if you want to set up an automatic forwarding rule or add it to your address book.
  7. Creating an email address for a channel will trigger Slackbot’s creation of a message that’s only visible to you. Members will be notified of the new email address. You can post a message with any details you like to the channel by clicking Share Email Address. If not, click Dismiss.

Customise email appearance

Emails posted to Slack can be accompanied by an image and a custom name, making them easier for people to identify.

  1. Open an email address channel or direct message on your desktop.
  2. In the conversation header, click the name of the channel or member.
  3. Select Integrations from the menu.
  4. Choose to Send emails to this [channel] or [conversation].
  5. To customise the appearance of your email, click Customize Email Appearance.
  6. Upload an image or choose an emoji to display alongside emails posted to Slack below the Email Icon.
  7. Enter a label for your emails below the Email Name.
  8. Save your changes by clicking Save.

Delete an Email Address

If an owner, admin, or member has permission to create email addresses for conversations, they may delete that email address. When an email address is deleted from a conversation, emails sent to it will not be posted to Slack. Below are the steps to delete an email address:

  1. Open the channel or DM from your desktop.
  2. In the conversation header, click the name of the channel or member.
  3. Select Integrations from the menu.
  4. Choose to Send emails to this [channel] or [conversation].
  5. Click Delete Address below the email address.
  6. To confirm, click Delete email address.

Disconnect Gmail and Slack

You will not use Slack forever, maybe you need to retire from work, or you need to leave the company. Disconnecting Gmail and Slack can be quite confusing, so here are the steps to remove its connection:

  1. Visit the Google Workspace Marketplace.
  2. Select Manage Apps.
  3. Find Slack, then select Manage.
  4. Select Remove from the menu.

Limitations of Slack for Gmail

Integrating Slack and Gmail can be useful for companies and even small businesses. However, it has its limitations. The following limits apply to emails shared through this app:

  1. An email’s combined headers and body cannot exceed 1MB.
  2. An email cannot exceed 30 MB when combined with attachments.
  3. Each email can contain a maximum of 20 attachments.

Conclusion

Overall, Slack is a community-based messaging application created by the founders of Twitter. It has over 300 million users and is used for all kinds of communication, from business to personal. Slack is a great tool for automating your workflows, especially if you’re working with multiple people in your company. If you’re using Slack to automate your workflow, better to integrate it with Gmail to boost productivity.

FAQ

Do you need a Google account for Slack?

Slack requires you to have a Google account in order to use it. This might not be as convenient as using an email address or phone number, but it’s important for security and privacy reasons. Another issue is that when you sign up for Slack, you will be asked to connect your Google account, which makes it easy for others to track your activity on the platform.

How do I forward my Gmail to Slack?

Click your profile picture in the top right corner of your desktop. Go to the Preferences menu. Click on Messages & Media. Select Bring emails into Slack, then click Get a Forwarding Address.

How do I turn off Gmail notifications in Slack?

To handle this problem, some people have turned off the Gmail notifications in Slack by using an extension called “Gmail Notifications”, which is available for Chrome and Firefox browsers.