Shared email helps you stay on top of what is happening in your business. It allows you to see all the meaningful conversations that happen in your inbox without having to look through them one by one. This is important because it keeps you updated on what’s happening in your company, so you can make better decisions when it comes time for action.

Shared Mailboxes are a great way to save time and money while also providing a level of security. They are also great for collaboration and communication.

It can be set up in the cloud or on a local network. They allow you to create shared email accounts with your colleagues and share documents, calendars, and contacts with others in your company or office.

How to Use Shared Mail?

Shared mailboxes allow businesses to share emails and collaborate. They are an effective way to cut down on the number of emails that you have to deal with and get your team working more efficiently. Learn how to use shared mail efficiently using the features below.

Add a shared mailbox to Outlook.

Adding a shared mailbox to Outlook will make it easier for us to collaborate with others more efficiently. With this feature, we can share messages with other team members in real-time.

Sharing email messages with others is not a new concept, but it’s not always easy to share them in real-time. The shared mailbox feature will make this process much easier by providing a centralised location for all team members to access messages.

This feature will be handy when multiple people work on one project and need to coordinate their work efficiently. It will also be helpful when multiple people are working on one project. Still, they need access to different information or resources that they need access to at different times throughout the day.

Send mail from the shared mailbox.

Shared mail is usually used for collaboration and sharing documents, emails, photos, etc. This section will show you how to send mail from the shared mailbox in Microsoft Outlook.

This section will provide the steps to send mail from your shared mailbox.

  1. Open the shared mailbox and go to the “Sending Mail” section
  2. Select “From a different address” as your mail recipient and then enter the email address of your choice.
  3. Enter a subject for your email, make sure you have checked “Do not show this message to recipients“, and then click on “Send Mail”.

Reply to mail sent to the shared mailbox.

The following steps will guide you on how to reply to a mail sent to the shared mailbox.

  1. Open Outlook.
  2. Open the email message you want to reply to.
  3. From the field at the top of your message, you should see the name of your shared mailbox. If you don’t, choose the From dropdown box and choose your shared mailbox.
  4. Finish typing your message and then choose to Send.

Use the shared calendar.

You need to restart Outlook after your admin has added you to the shared mailbox. Shared calendars associated with shared mailboxes are automatically added to your Calendars.

Select the shared mailbox from the calendar view in Outlook. Everyone with access to the shared mailbox can see your appointments when you enter them.

Any member of the shared mailbox will be able to create, view, and manage appointments on the calendar, just as they would their appointments. Those who belong to a shared mailbox can see the changes they make to the shared calendar.

Use the shared contact list.

A person who uses an Exchange Server account in your organisation can access any of your Exchange Server account’s contact folders. Depending on your organisation’s sharing policies, you may also be able to share a contacts folder with people outside your organisation.

A contact folder, for instance, can be shared with others. You can also create a new contacts folder for a specific project and share it with people. It is also possible to permit them to change their contacts.

Send automatic replies from a shared mailbox.

Sharing a mailbox is a common practice in the workplace. It helps employees to be more productive and can also reduce the workload of their managers. However, there are some limitations as well – such as the inability to write personalised replies and limited access to private messages.

With AI assistance, companies can now offer their employees an automated reply that will be sent whenever they get a message from someone in the shared mailbox. This way, they can keep their inboxes clean while still being able to respond to messages with personalised replies.


A shared mailbox is an inbox that is shared by multiple people. It’s like a shared email account, where all the emails are stored in one inbox. This makes it easier to manage email campaigns and get more done with less effort. The following are some of the features that you can use to be more productive and efficient with shared mail:


Is there a limit on users on the shared mailbox?

The limit of users on shared mailboxes can vary depending on the service. For example, Microsoft Exchange limits the number of users to six. There is no limit on users on the shared mailboxes. You can have as many people as you want in your shared mailbox.

How do I get a list of shared mailbox members?

Shared mailboxes are a great way to share important information with your team. Here are some ways to find out who has access to your shared mailbox and how to get a list of members.

To find out who has access to a shared mailbox, go to the Shared Mailboxes page on the Office 365 admin centre and click “View Settings” next to the shared mailbox you want to check.

To get a list of members, go to the Shared Mailboxes page, click “Get Members,” then select “Membership Report.” You will receive an email with the report in it.

How can I increase my shared mailbox size to 100 GB?

Shared mailbox size can be increased by using Google Cloud Storage. It’s a great way to store a large amount of content in the cloud without any worries about storage space.

If you’re unfamiliar with Google Cloud Storage, it offers a cheap and easy way to store large amounts of data in the cloud. You can also use it for file sharing and backups.

This article offers tips on increasing your shared mailbox size from 50GB to 100GB using Google Cloud Storage.