Google Workspace Backup

Google has been at the forefront of technology and business. It has created a platform that allows businesses to be their own IT department. Google Workspace is the platform where they can store and back up all their data, including email, documents, spreadsheets, presentations and other files.

The company also offers a cloud storage service called Drive that allows users to store all of their files on Google’s servers for free. Drive allows users to store all their files on Google’s servers. This service is free, and it is still in beta. Currently, the company only has a few products available on the market.

Backup G Suite Data With Google’s Tools

G Suite has a lot of data. The data can be stored in the cloud or on Google servers. Because it’s so big, it requires backup solutions to keep track of everything.

Backup solutions for G Suite data are not only limited to backup for individual users but also for the entire organisation (including all users in the same organisation). These solutions must be able to access multiple versions of G Suite’s data and are often used in situations where multiple versions must be backed up simultaneously.

G Suite Backup and Sync

Google Drive can be synchronised with your local drive using Backup and Sync. So, Google Drive would hold one copy of your data, and your computer would hold the other.

It is a fast and easy-to-use tool. You can back up your data with it in the following way. Although Backup and Sync can protect your files on Google Drive and your computer simultaneously, it isn’t always the best choice. The amount of space you have for backup is limited to your hard drive, which isn’t enough for most businesses. Due to synchronisation, deleting or changing your data will affect both versions. If you need to store your data for an extended time, you will need another tool (such as Google Vault).

Backup and Sync have limitations. It doesn’t follow the 3-2-1 backup strategy, one of the best backup practices. Also, it doesn’t support advanced cybersecurity features like ransomware prevention, which is susceptible to ransomware.

Backup G Suite Data in Google Vault

You can use Google Vault to archive your data for legal reasons. This method can be used to preserve your data for an extended period. Restoring your files directly to Google Drive or Gmail from Google Vault is impossible. In G Suite, you have to search for your data, export it, and import it, which can take quite some time. Third-party backup tools are more expensive than Vault.

Google Takeout

Google Takeout is needed when you want to download your G Suite data and store it on-premises.

Another Google archive tool is Takeout. With this tool, you can download your archived data—here’s how to do it. All G Suite services can be selected and downloaded, including Gmail, Google Drive, Contacts, and more. It is often possible to customise the download format. Your Google Drive spreadsheets can be downloaded in XLSX or PDF formats, for example.

By now, you’ve probably understood that Takeout creates a copy of your data, not stores or retrieves it. As a backup tool, this tool will still require you to store a copy of your data—kinds of G Suite Backup Vendors

1. Cloud-based backup services

Among many G Suite backups, it is the largest. An air-gapped cloud storage system and a vendor-hosted backup management application are included in the tools. Backup operations do not impact the local network since the applications are hosted in the cloud. There is no requirement for local storage capacity or network bandwidth.

2. Google recovery tools

Backup tools built into G Suite include Google Vault (archiving & e-discovery add-on) and Google Takeout (a free tool for manual offline data exports). G Suite data can be exported offline and retained with both tools. Still, they lack recovery capabilities to restore data to G Suite.

3. Traditional backup software

G Suite is supported by these comprehensive software solutions in addition to traditional data sources like VMware, Hyper-V, or Windows. Because of the relatively small niche of G Suite backups compared to other data sources, these vendors provide only partial support for G Suite (e.g. no support for OU structure, sharing permissions, or backup of G Suite Gmail labels).

4. Hardware Appliances

A NAS/SAN storage device that can back up Google Apps regularly and stores them locally. They focus on server backup similar to traditional software vendors and support G Suite to a limited extent. With Synology Active Backup for G Suite, you can back up your data to the cloud and maintain the backup. This software comes pre-installed on Synology NAS devices. Synology is not the only NAS vendor to offer pre-installed G Suite backups – QNAP followed them and released QNAP Boxafe G Suite Backup.

5. Local backups for G Suite

While these tools provide G Suite and other SaaS application protection, they do not provide a fully managed cloud service. Backup software and storage must be installed, maintained, hosted, and managed by the customer. Although the software price is lower than the price of the cloud-based backup solutions, the total cost of ownership for such solutions may exceed that of fully managed cloud services.


Creating a backup ensures that data can be recovered if the primary data is lost. There may be several reasons that a primary data failure occurs, including hardware or software failures, data corruption, and human errors, such as virus or malware attacks or accidental data deletions.

There is no guarantee that G Suite data will be invulnerable. Without adequate backups, companies risk losing all their data. Backup snapshots take place before an attack so that you can restore individual files or entire application data from those snapshots.


How do I back up my G Suite account?

You can export your files from G Suite services, such as Gmail, Docs, and Contacts, through the data export tool. From the Admin console, you can go to the Tools section and then click on “Data Export.” These core services will then be sent to all the users in the organisation.

What is an active backup for G Suite?

With the help of active backup‌, your files will not be lost if something goes wrong. It is a great way to reduce the risk of data loss and ensure that critical data is always saved.

Active backup is a feature in G Suite that allows you to back up your files without losing them. It also provides you with the option to restore any file‌. This feature is available only for users with G Suite Premium or business accounts.

Is Google discontinuing backup and sync?

Google has announced that it will stop offering backup and sync for its services. It is a big blow to the users of Google Drive, Google Docs, Google Sheets and other applications.