G Suite Project Management Software is a business project planning software that helps you manage your projects and tasks. It is an essential tool to get things done. It is likewise a free tool that provides the functionality of Microsoft Project, a commercial and professional project management software used by many companies.

This article discusses the basic features of Google Suite and ways to manage projects using G Suite. It also discusses the steps to managing projects using G Suite that can better optimise performance on various tasks.

What is a G Suite Project Management Software?

G Suite is a set of internet-based services designed and marketed by Google. It is one of the most popular cloud computing services. G Suite offers a variety of tools for business productivity and collaboration. These tools include Gmail, Google Docs, Google Calendar, Google Drive, Hangouts Meetings, etc.

How to Manage Projects With Google Suite?

Google suite is a powerful project management and collaboration software that helps small businesses manage their projects daily. The most important thing to do when you implement Google suite tasks is to make sure that you set up your task management system correctly. This includes setting up the proper permissions, automating tasks, and managing your time precisely.

The steps to managing projects with Google Suite are further elaborated below.

9 Steps to Managing Projects with Google Suite

Let’s discuss the basic Google Suite usage steps that every project manager should know. These are the most frequent steps, but feel free to omit any you don’t need.

#1 – Sign up for Google Suite

Before you do anything, you must first sign up for Google Suite. Thanks to this straightforward process, you can now access all the apps you need to manage your project.

#2 – Collaborate, Update Projects, and Track Work with Google Currents

Using Current, you can have meaningful conversations with your team members throughout your organisation. For sections of your project that are specifically for that team, you can create special groups. Everything is preserved, making it simple to refer back to comments or postings for clarification.

By rating relevance, Currents’ home stream keeps content at the top of users’ minds. You can browse tags for subjects and search our threads for details. Currents is open to anyone with access to the Google Suite platform. It makes it simpler to collaborate and interact.

#3 – Use Group Email Lists

Log in to Google Groups first and click “Create group” in the upper left corner. You must come up with a group name, the email address you wish to use for the group, and a description of the group’s objectives.

Select “Create Group” after completing the final step of adding group members, designating group managers, and providing your welcome message. You can further personalise your email group with additional group email options and particular privacy settings.

#4 – Manage Your Team and Project Schedules

Go to your current Google Calendar and select “Create” from the menu that appears. Give your calendar a name, a brief description, and the time zone you want it to be in. Next, select the My Calendars option and click “Create a calendar.” You may share it with your team on the My Calendars tab. Select “Settings and sharing” from the list of options under the “More” tab. Select “Share with individuals” from the menu, then enter the names of each team member or collaborator you wish to share with.

#5 – Hold 1-on-1 or Team Meetings Over Video

Live video conferencing will increase the sense of engagement among remote team members. Hence first, add an event to your Google Calendar. A sizable blue button says “Add Google Meet video conferencing” when a new calendar event is opened. A “Join with Google Meet” button will display once you click that button. Your attendees will click that option when your meeting is scheduled and will be transported to the video call.

#6 – Organize Your Team’s Preparation for Meetings

Start by going to your calendar in Google Workspace, clicking “+Create,” and then select “More options” at the bottom of the modal box. After entering the event name, click the additional information or add a description area. You can add information about your appointment here, including pertinent details, contact information, and links. You should next add any necessary attachments. Just over the description field, click the paper clip icon. In the description box, it is the first icon. Find your file, image, or document, then click that icon to add it to your meeting invitation.

#7 – Generate Documents and Collaborate on Them

Simply generating a Google Doc file is all that is required. When you are finished, click the large blue “Share” button in the top right corner of the document and then enter the email address you want to share it with. You control what readers may do with the document, including view, comment, and modify. Simply check the “Notify people” option to automatically let people know that you shared a document with them.

#8 – Develop Impressive Presentations with Google Slides

Simply navigate Google Docs and click the hamburger menu in the top left corner. You will then have the option to choose Slides, which will take you to the app’s home screen. You have two options for getting started: choose a brand-new, blank presentation or click on the template library and use some of the default templates. The support you may obtain online for creating slides is this feature’s supersized benefit. You can get assistance from Google Sites and the more extensive user base in managing and creating Google Slides.

#9 – Securely Share and Store Digital Assets

By locating the app in your Google account, selecting “+New,” and then uploading a folder or file, you can store any file in Google Drive. You may access Google Drive from an iOS or Android device as well. Your Drive is constantly available for sharing and storing files for multiple projects, which maximises the effectiveness of your team.

Conclusion

Google Suite will drastically improve team cooperation, communication, and project productivity in project management. It is now the time for you to change how you handle project management, especially if you are having difficulty with aspects of it.

FAQ

Does G Suite have a project management tool?

The G Suite app has a project management tool that is entirely free to use. It also gives you the flexibility of being able to work on projects from your computer, tablet, or phone. The G Suite Project Management Tool provides the essential feature most people need to manage their projects successfully.

Does Google suite have a Kanban board?

Google suite has a Kanban board, which shows that they know what tasks need to be completed for their projects to be successful.

What are the three tools in the G Suite?

Google is the leading company that provides a suite of tools for businesses. These tools are available in the G Suite, Google’s cloud-based productivity suite.

Google Doc: This tool allows users to create and edit text documents, spreadsheets, presentations, and forms.

Google Sheets: This tool allows users to create and edit spreadsheets with formulas and charts.

Google Slides: This tool allows users to create presentations with text, images, charts, graphs, shapes (like diagrams), animations (like slideshows or transitions), voice notes (for speaker notes), and videos (for speaker notes).