Data is the lifeblood of any modern business. Companies rely on sensitive and clandestine information to operate and make informed decisions. However, with the increasing amount of data generated and shared, organisations face a growing risk of data breaches and other security incidents, such as hacking attempts.

This is detrimental to businesses, who will subsequently suffer serious consequences such as identity theft, financial loss, and reputational damage. This is where Data Loss Prevention (DLP) in G Suite comes in. DLP is a security feature that helps organisations protect sensitive information from being leaked or shared accidentally.

Let’s take a look at how you can manage your business and its confidential information worry-free!

What Is Data Loss Prevention (DLP) In G Suite, And How Does It Work?

Data Loss Prevention (DLP) is a G Suite feature that helps organisations secure their sensitive information. It is an advanced security feature that can detect and prevent the transmission of sensitive information such as credit card numbers, Social Security numbers, and other sensitive data.

DLP in G Suite works by scanning emails and files for sensitive information. It uses predefined rules to identify and prevent sensitive information from being shared or transmitted. For example, if an employee tries to send an email containing a credit card number, DLP will automatically block the email and notify the administrator.

It also allows administrators to create custom rules to detect and prevent the transmission of specific types of sensitive information, such as company financial statements. For example, an administrator can create a rule that prevents employees from emailing any documents containing confidential information outside the company domain. If an employee tries to send such an email, DLP will recognise the sensitive content and automatically block the email from being sent.

Consequently, this helps prevent accidental or intentional data leaks, which can be costly and damage a company’s reputation. With DLP as part of the security toolbox, the G Suite environment can ensure the safety of its users’ data and prevent any loss or misuse of sensitive information.

For this reason, every business should make it their top priority to invest in DLP for G Suite or else their business will greatly suffer.

How To Set Up And Configure G Suite’s DLP

Step 1: Enable DLP in G Suite

The first step is to enable DLP in G Suite. To do this, go to the Google Cloud Console and select your G Suite organisation. Then, go to the Security menu and select Data Protection.

Next, click the Enable Data Loss Prevention button to enable DLP in G Suite.

Step 2: Create DLP Rules

Once you have enabled DLP in G Suite, the next step is to create DLP rules. DLP rules are used to detect and prevent the transmission of sensitive information.

To create a DLP rule, go to the Google Cloud Console and select DLP rules. Then, click the Create Rule button to create.

You can choose from various predefined templates or create a custom rule. Predefined templates include rules for detecting credit card numbers, Social Security numbers, and other sensitive information.

When creating a custom rule, you can specify the types of content to scan, the conditions for triggering the rule, and the actions to take when the rule is triggered.

Step 3: Test DLP Rules

After creating DLP rules, testing them to ensure they are working correctly is essential. To test a DLP rule, go to the Google Cloud Console and select DLP rules. Then, select the rule you want to test and click on the Test Rule button.

You can test a DLP rule by entering sample content that contains sensitive information. The DLP rule will scan the content and trigger an action if the content violates the rule.

Step 4: Monitor DLP Violations

Once you have created and tested DLP rules, the next step is to monitor DLP violations. DLP violations occur when sensitive information is detected and prevented from sharing or transmitting.

To monitor DLP violations, go to the Google Cloud Console and select DLP violations. This will display a list of DLP violations in your organisation. You can use this information to identify patterns and trends in DLP violations and take action to address security risks.

Step 5: Review And Refine DLP Rules

Finally, it is essential to review and refine DLP rules regularly. As your organisation’s needs change, you may need to modify DLP rules to ensure they are still effective.

To review and refine DLP rules, go to the Google Cloud Console and select DLP rules. Then, select the rule you want to modify and click on the Edit Rule button.

You can modify the conditions for triggering the rule, the actions to take when the rule is triggered, and other settings.

Now you are all set and ready to go. Good luck!

The Benefits Of DLP In G Suite

Protects Sensitive Information

DLP in G Suite helps protect sensitive information such as credit card numbers, Social Security numbers, and other sensitive data from being leaked or shared accidentally. This is particularly important for organisations that handle sensitive information, such as financial institutions, healthcare providers, and government agencies.

DLP in G Suite can help prevent data breaches and other security incidents that can result in significant financial losses, damage to reputation, and loss of customer trust.

Customisable Rules

DLP in G Suite allows administrators to create custom rules to detect and prevent the transmission of specific types of sensitive information. This is particularly useful for organisations that have specific data protection requirements.

Easy To Use

DLP in G Suite is easy to use and can be configured quickly by administrators. The Google Cloud Console provides an intuitive interface for creating and managing DLP rules. The console also provides detailed reports on DLP violations, which can help administrators identify and address security risks.

Automatic Scanning

DLP in G Suite automatically scans emails and files for sensitive information, reducing data loss risk. This feature is particularly useful for organisations that handle large volumes of sensitive information.

Furthermore, it can also scan content in Google Drive, including documents, spreadsheets, and presentations. This ensures that sensitive information is protected even when stored in the cloud.

Conclusion

DLP in G Suite is an essential security feature that helps organisations protect sensitive information from being leaked or shared accidentally. It is easy to use, customisable and automatically scans emails and files.

If your organisation handles sensitive information, it is essential to implement a DLP solution.

Go on and implement DLP in G Suite now. Your business is relying on you!

FAQS

What types of information can DLP in G Suite protect?

DLP in G Suite can protect sensitive information, including credit card numbers, Social Security numbers, medical records, and other confidential data.

Can DLP in G Suite scan content in Google Drive?

Yes, DLP in G Suite can scan content in Google Drive, including documents, spreadsheets, and presentations. This ensures that sensitive information is protected even when stored in the cloud.

How often should DLP rules be reviewed and refined?

DLP rules should be reviewed and refined regularly to remain effective. As your organisation’s needs change, you may need to modify DLP rules to ensure adequate protection for sensitive information.