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Creating Gmail Rules

Using filters, you can set certain rules for your Gmail account. They serve the function of filtering future emails based on predetermined criteria, as their name suggests. You can decide whether to have your emails delivered to your trash, label, archive, or even star folder. Future emails can also be checked and forwarded to certain recipients.

How To Create A Gmail Rule From Scratch

Here are some tips if you’re a Gmail user and need to create a rule for your email.

  1. First, create an account on Google.com.
  2. After creating an account and logging in, open Gmail on the Search Mail dropdown.
  3. Select one or more criteria for the new rule in the Search mail screen:
  4. Choose an email sent by one or more particular senders.

To: Name the recipient(s) to whom the email was addressed.

Subject: Enter text in the message subject line in full or in part.

Has the word: Filter messages based on keywords identified in the email body.

Doesn’t have: The ability to filter messages using particular terms that aren’t included in the body.

Size: Limit messages that are either larger or smaller than a predetermined standard measurement.

Date within: Use the sending date to filter your emails. There are several predetermined intervals available.

Search: You can specify a search on all mail or restrict the filter to certain folders or labels.

  1. Choose “create a filter.”
  2. If you want to apply a specific behaviour to this rule, select the boxes next to the choices that describe it. If you want to create Gmail archived mail, for instance, tick the Skip the Inbox (Archive it) box.
  3. To enable the new rule, choose to Create filter.

How To Create A Gmail Rule From Existing Emails

  1. Launch a web browser and go to Gmail.
  2. The message that complies with the requirements for your new rule should have a checkmark next to it.
  3. Choose More (the three vertically aligned dots on the Gmail toolbar).
  4. Choose Messages Filter.
  5. Choose or amend the standards to be used with the new rule. With information from the chosen message, some options might already be filled up.
  6. Choose to create a filter.
  7. The checkboxes next to the choices that define the behaviour you wish to include in the rule should be selected. Several options include Mark as read, Deleting, Skipping the Inbox, and Star it.
  8. To activate the new rule, choose to Create filter.

Other Gmail Rules That Help You Stay Organized

One of Gmail’s capabilities is the option to create numerous aliases linked to your primary email account. Either a period or a + sign can be used for this. Create a rule using the provided alias as the criterion, then add behaviours to the rule to filter messages from that alias.

Other Gmail Rules

Create Rules To Filter Your Emails

Use A Particular Message To Create A Filter

  1. Launch Gmail.
  2. Select the email by checking the box next to it.
  3. Select “More More.”
  4. Click Messages like these will be filtered.
  5. Enter the filters you want to use.
  6. To create a filter, click it.

Export A Filter

  1. Click Export at the bottom of the page.
  2. You will receive a .xml file, which you can alter in a text editor.

Import A Filter

  1. On the page’s bottom, select Import filters.
  2. Select the file that you want to import that has the filter.
  3. Hit “Open file.”
  4. Then select Create filters.

Create A Filter

  1. Go to Gmail.
  2. Click the Down arrow photos to tune in to the top-right search box.
  3. Enter the search criteria. When you click Search, you can see what emails come up to ensure your search was successful.
  4. Click Create a filter in the search window’s bottom-right corner.
  5. Select the filter’s desired action.
  6. Click Create Filter.

How To Create Gmail Rules That Move Emails To A Folder

  1. In the top-right corner, select the Settings menu by clicking the “gear symbol.”
  2. At the top, select “See all settings.”
  3. To view the current filters that apply to your account, choose the “Filters and Blocked Addresses” page.
  4. Go to “Create a new filter” and click.
  5. Enter any relevant information, such as the terms the emails must contain and the address of the emails you want to filter. Then click “Create filter” to finish.
  6. Choose “Apply the label” from the list of choices, then select whether you want to create or utilise an existing label.
  7. Click “Create filter” at this point.
  8. Any emails that arrive and contain any filtered information are automatically filed under the label or folder you chose. I’m done now. You’ve established a Gmail rule.

How To Create Gmail Rules In A Mobile Browser

Create Gmail Rules Mobile Browser

  1. Go to the “Gmail login page” to access your primary Gmail account on your phone. Preferably, open “Chrome” or “another mobile browser.” The primary is okay at this time.
  2. The “hamburger icon” (Menu) is in the top-left corner.
  3. To access the “Desktop” link, scroll to the bottom and tap it.
  4. The main Gmail account opens in a straightforward desktop HTML format.
  5. The account should already be loaded if you filter your primary Gmail account; go on to “Step 8.”
  6. Replace “/0/” (the primary account’s number) in the URL with “/1/” or whatever number the account uses to access a secondary Gmail account. Based on the order you entered the accounts, the numbers are consecutive.
  7. Your secondary Gmail account’s basic desktop interface should now be visible.
  8. In the column on the top right, select “Settings.”
  9. In the “Settings” section, click the “Filters” tab.
  10. To create a new filter, click the button.
  11. Any “filtering details” you desire, including the email address, subject, “sent to” address, keywords, etc., should be entered.
  12. Optional: Click the “Test Search” button to view the emails that would have been filtered from the database.
  13. To move on, select “Next Step.”
  14. Tap on the “dropdown” next to “Apply the label:” and choose an “existing” one to decide your course of action. Open the “Gmail app” to create a new label before using it.
  15. Refresh the “website” page after creating a “new label” using the Gmail app, then select your new label from the “dropdown” next to “Apply the label:” once more.
  16. To make “Apply the label:” the filtering option, check the “box” next to it.
  17. To save the newly created options, select “Create Filter.”

Conclusion

Gmail is a great email service that can be very helpful when it comes to keeping your communication organised and organised. However, there are times when you want to create rules specific to one or more of your emails. This can be done with the help of filters, which can help you keep your communication as simple and easy as possible.

One way to use filters is by creating a list of subjects for all your emails. This would allow you to easily see which emails have specifically been sent about a certain subject while also being able to automatically exclude any unimportant or duplicate emails from being sent in general. Filters can also help you organise and manage your inbox by sorting all your messages by priority, date created, etc.

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FAQs

How do I set up Inbox rules?

Gmail doesn’t have a built-in Inbox rule system, but you can create one yourself. To do so, follow these steps:

  1. Log into your Gmail account and click on the Menu Icon at the top of the screen.
  2. From the Menu Bar, select Settings, then Inbox Rules.
  3. On the Inbox Rules screen, select Add Rule and enter a name for your rule. For example, “Inbox is Empty” or “Inbox Only When I Email”.
  4. Click OK to create your rule and Close Folder to finish setting up your Inbox rules.

How do I automatically sort emails into labels?

Gmail is a great email service, and it can be very helpful in sorting your emails into different labels. This can make finding the email you need easier and help you group related emails together. There are a few ways to do this, but the easiest way is to use the Gmail inbox segregation tool. This tool will categorise your emails by their subject line, body text, and date. The next step is to add an extra label to each category. This will create a new folder for your email messages with the “Gmail label.” You can then drag and drop all your emails into this folder, which will be sorted according to their new label.

Can you use Outlook rules with Gmail?

Outlook rules are a great way to keep your Gmail inbox clean and organised. However, using them with Gmail can cause some issues. For example, if you have an email from someone in your address book that’s been flagged as spam, outlook won’t let you send it. Gmail also doesn’t support Outlook rules when users hit “reply all” on a Google account message.