How To Change & Update Your Gmail Signature

How to change signature in Gmail

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How to change signature in Gmail

Gmail has a signature feature that lets you add a custom signature to your messages. You can use this signature to identify yourself and your message. You can also set up a default signature for new messages, so you don’t have to keep typing in the same thing every time.

Importance Of Signature In Gmail

Signature in Gmail is an important feature that allows you to personalise your email by adding a signature. By signing your email, you can let recipients know who you are and add credibility to your message. Additionally, by including a signature, you can help filter spam emails.

Since signatures are customisable, they can create a unique and individualised look for your email messages. Whether you want to appear professional or informal, a signature is an important part of the Gmail interface that allows you to control how your message appears to others.

Besides making it easier for recipients to identify who is sending them an email, signatures can also help reduce the amount of spam received in your inbox. Including a signature will help Gmail recognise messages sent from legitimate sources and won’t be filtered as spam.

Importance Of Signature In Gmail

How To Add A Signature In Gmail?

How To Add A Signature In The Gmail App On Desktop

To add a signature in the Gmail app on the Desktop:

1. Enter your Gmail login information, choose the “Settings” icon, and select “See All Settings.”

2. If you want to change your signature to a previously generated one, click on the name of the signature you desire to use and select “Save,” or choose “Create New” by scrolling through the settings until you reach “Signature.”

3. A name prompt for the new signature will appear. Put in an appropriate, recognisable name to proceed.

4. When finished, enter the signature you want to use.

How To Add A Signature In The Gmail App On iOS Devices

To add a signature in the Gmail app on iOS devices:

1. Tap the three-line menu in the top-left corner of the app. The “Settings” option can be found by scrolling down; tap it.

2. Go to the top of your screen and click on your Gmail account. Select “Signature settings” from the settings menu that comes after that.

3. Now turn on “Mobile signature” and type your desired text in the text field below.

4. The same procedure can alter your mobile signature or turn it off.

How To Add A Signature In The Gmail App On Android Devices

The Gmail app for Android makes adding a signature simple as well. Tap the three-line menu from within the app. After selecting your Google account and tapping “Settings,” go to the bottom, select “Mobile Signature,” enter the text, and click “OK.”

How To Change Signature In Gmail?

Changing Your Signature On The Desktop

To change your signature on the desktop, follow these steps:

  1. In the upper-right corner of the screen, select the cog icon.
  2. At the top of the sidebar, select “See all settings.”
  3. Make that you are looking at the “General” tab.
  4. Find “Signature” by scrolling down.
  5. Select “Create New” from the menu.
  6. To add an email signature, select “Create new.”
  7. In the pop-up window, enter your signature’s name, and click “Create.”
  8. Identify the new signature window.
  9. Your signature must be given a name first.
  10. Your signature name ought to be visible. To edit or delete the name.
  11. Fill up the box on the right with your full signature. You can also change the font, bold, and italics.
  12. By selecting the “Create New button,” you can add more signatures.
  13. You’ll find “For new emails use” and “On reply/forward use” under “Signature defaults.” Use the drop-down choices to choose which signatures are used for each category.
  14. You can also select “Insert signature before quoted text in answers and eliminate the “—” line that precedes it” by checking the corresponding box.
  15. In the box on the right, type your signature.
  16. Select “Save changes” from the menu’s bottom.

Changing Your Signature On The Gmail Mobile App

To change your signature on the Gmail mobile app, follow these steps:

  1. In the top-left corner of the screen, touch the three bars.
  2. A menu will appear as a result. Go down the page and click Settings.
  3. Choose the email account for which you wish to add a signature.
  4. Tap “Signature settings” (if using an iPhone) or “Mobile Signature” under General (Android)
  5. Make sure Mobile Signature is enabled if you’re using an iPhone. Below that, type your signature. When finished, on Android phones, hit “OK.”

Adding A Web Link To Your Signature

You’ll want to include clickable weblinks in your Gmail signature, whether they are to your business, social network profiles, or website.

This is easy. Click the paperclip-shaped link icon at the bottom of the box after placing the cursor where you want the hyperlink to appear.

You can input the link address and the text you want to use as the anchor text in the pop-up box that appears. You can add as many links as you wish as long as you stay within the character allotment.

Adding A Web Link To Signature

Adding An Image To Your Signature

Click the “Insert picture” option to add an image to your Gmail signature, such as a logo.

You can select an image from your Google Drive, enter a site address, or upload a file from your computer in a pop-up window. You are free to include as many photographs as you like.

Tips For Creating Gmail Signatures

Creating effective Gmail signatures can be a valuable way to differentiate yourself from other email subscribers. Here are some tips for creating effective signatures:

  • Start by thinking about the key points you want to communicate with your signature. This will help you focus your message and keep it concise.
  • Use a consistent font and colour for all of your signature text. This will make it easier for people to read and find the information they’re looking for.
  • Include a relevant photo or graphic in your signature. This will add visual interest and help people remember you.
  • Keep your signature short and easy to read. Only include the most important information in your signature, so people don’t have to scroll down too much to find it.

Tips For Creating Gmail Signatures


In conclusion, a few easy steps have been outlined in this article if you want to change your Gmail signature. Be sure to use the right syntax and make sure your new signature is legible and looks professional. Finally, be sure to TEST your new signature before hitting send!

Was this article helpful? Let us know in the comments.


Can I add an HTML signature to the Gmail app?

If you want to add an HTML signature to your messages, you can do that on the Gmail app!

Here’s how:

1. Open the Gmail app on your phone or computer.

2. Tap the “More” button in the top right corner of the main screen.

3. Under “Settings,” scroll down until you see “Signatures.”

4. Tap “Add Signature.”

5. Type in a signature, and then tap “Save.”

6. Your signature will appear in all of your messages!

Why can’t I change my Gmail signature?

Users who subscribe to Google Apps for Business can’t change their signature.

According to a support ticket filed by a Google Apps user, the reason is that changing your signature “requires authentication with your corporate account.

This means that if your company doesn’t allow employees to change their signatures, you won’t be able to either.

Why is the Gmail signature not working on mobile?

This might be the case for multiple reasons, and they all stem from Gmail’s design choices.

The first and most obvious issue is that signatures are not designed to scale to smaller screens.

They’re meant to be big and bold, which doesn’t work well when the user is limited to a small space on their device.

The second reason is that signatures are generated automatically by Gmail, which means they’re sometimes full of errors.

Third, Gmail signatures were never meant for mobile use in the first place – they were created as a way for users to distinguish between messages from different senders.

Finally, Gmail’s design makes it difficult for users to customise their signatures or add new ones.

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