Gmail has been around for a long time and is the most popular email service in the world. One of its main features is that it allows you to search emails by date.

Gmail is great for storing important information like receipts, and other important data. However, it can also be a pain when it comes to archiving your emails. You have to go through each of them manually and decide which ones you need to keep and which you want to delete.

If you are looking for an easy way to archive your Gmail inbox, then this blog will show you how with just a few clicks!

What Happens When You Archive An Email From Gmail?

Email archiving is a process that lets you save emails in your inbox to review at a later time. This can be helpful when you want to reply to an email in the future but don’t want to delete it from your inbox.

However, there are some downsides to archiving emails. For example, if you archive an email and it has attachments, the attachments will be lost forever. If you archive an email and find it important, it’ll be difficult to find it again.

The lack of storage space is also a downside; if your email storage space is full, the messages will be deleted automatically without any notification or warning from Gmail.

Types Of Methods To Archive Gmail By Date And How To Do It

Use The Archive Feature In Gmail

If you archive an email, it will not be deleted, it will just be hidden from the Inbox folder. If you want to view an archived email message, click on the “All Mail” option on the left-hand side of the Gmail page.

To use this method, follow these steps:

• Use the search box on the Gmail page to type your desired date.
• Once you have a list of results that match your criteria, you can proceed with the archive Gmail by date process.
• Click on the Select All checkbox. The checkbox includes the emails on the first page.
• Once you have made the selections, click the Archive button.
• Once you have done so, you should see a message: “conversations have been archived”.

Use Backup Utility To Archive Gmail By Date

In the case that users want to archive emails to free up Gmail space but the in-build archive feature does not work, automated tools can be used to archive emails and store them on a hard drive. Users can also use the Date Range Filter to archive Gmail emails by date.

Follows these steps to archive Gmail by date:

• Run the tool and enter your Gmail credentials.
• Choose the format to archive the file.
• Click on the Apply Filter option and set the Date Filters.
• Opt. Delete after you have done the Download option.
• Click on the location icon to save the archived file.
• Click on the Start button.

Archive Gmail Emails Using Google Takeout

Google Takeout was introduced in May 2018. This free service lets users download emails from Gmail and Google Drive through the web interface or an iOS or Android app. This is a great tool for those who want to save their email locally for later use, for example, for legal records or tax purposes.

Follow these steps if you want to use this method:

• Login to your Gmail account.
• Use the left panel of the screen. This will take you to Personal info and privacy, where you click the Control your content option.
• In the Download or transfer section of your content section, go to your Download your data box and the Create Archive option.
• Click the Select None option at the top of the screen, and then drag the toggle next to Gmail.
• Click on the option to include all your mail or select your labels.
• Click on the Next button.
• Choose the File Type, Archive Size, and Delivery Method.
• Lastly, click on the Create Archive option.

Why You Should Archive Gmail Emails By Date

• Provides a cleaner, more organised inbox. This is good for effectively managing your work tasks.
• Important data will never get lost.
• Important data is easy and accessible.
• It helps your business stay compliant.
• Protects your business from potential litigation.
• You can easily find old emails you need to reference later on.
• You can decide which emails are important for your current tasks and which are not.

How To Find Archived Emails In Gmail On Desktop

• Click on the All Mail folder, and you should find it there.
• Use the search bar.
• Type into the search bar “-in:Sent -in:Draft -in:Inbox” -has:nouserlabels”. This will bring up a list of emails within the Sent, Drafts, and Inbox folders and any outside those folders.

Conclusion

In conclusion, email archiving is a backup system for emails. This ensures that you always have access to them from your email account, even if the device on which they are stored becomes obsolete or broken. It also eliminates spam and reduces the worry of losing important emails in case of loss.

Therefore, who wanted want or needs to archive an email from Gmail? Archiving is an easy process once you have understood all the steps, especially if you have followed this comprehensive guide on how to do so!

FAQS

What’s the difference between deleting and archiving emails from Gmail by date?

When you delete emails from your work inbox, they are still accessible for 30 days and you can recover these deleted emails. After the expiration of this period, the deleted emails can’t be recovered or viewed again.

When you archive an email, the action removes it from your Inbox. However, you can undo this action anytime and retrieve it in your Inbox.

How long are archived emails kept in Gmail?

Gmail keeps your messages and they’re accessible anytime. It’s well-documented that when an email is archived, it’s not deleted; you can still get to the original message, but it will show up in the “Trash” folder after 30 days.

How do I unarchive an email in Gmail?

To unarchive Gmail messages on a computer, you must:

1. Open Gmail in your browser.

2. Find the “All Mail” label in the menu.

3. Search for the email you want to unarchive by using the search bar.

4. Once you find the email, select it and click the “Move to Inbox” button that is located right under the search bar.