What is an All Mail Inbox in Gmail?
All mail is a centralised inbox that places all your email conversations in one place, so you don’t have to deal with a thousand messages at once.
With All Mail, you can send and receive emails using Google’s Gmail as your default email client. In addition to Outlook and Yahoo! Mail, it offers an alternative to traditional email services. All emails sent and received by a user can be viewed without having to open individual emails.
For users who want to avoid advertisements and other spam-like emails, All Mail offers unlimited storage space and no advertisements. There are also handy features such as spam filtering, search, and managing multiple accounts from one place with All Mail.
In addition to the system’s added labels, such as Inbox, Sent, and Important, users may add their labels, such as Work, Vacation, Football, Family, etc. You can then view all messages that contain that label by clicking the label name in the Gmail sidebar. Search results are displayed by Gmail when it finds matching messages in your mailbox.
Messages have multiple labels so that a single message may appear under more than one label in a label search. Thus, the account may have duplicate messages -which many users unintentionally delete -which, of course, it does not.
The mailbox only contains one message. It can, however, be viewed by choosing one of its labels. Labels only display search results when you click on them; mail, stored throughout your account as distinct copies, is not displayed. The single copy of a message or discussion remains in the primary inbox after it is deleted from any collection of label search results.
Keeping track of all mail is a time-consuming task that can easily be overlooked. The Gmail app does not allow you to delete the All Mail folder at once. You can, however, remove multiple messages if you prefer. You can still completely clean up your All Mail folder using this method, even though it’s not the fastest or quickest option.
You can empty the All Mail folder on the Gmail website by following these steps:
- Enter your Gmail account information and sign in.
- To view all messages in your Gmail inbox, scroll down on the left side and select All Mail. You will have access to mail from your Primary inbox and any other categories you may have.
- Click on the check box directly above your messages on the left side of All Mail.
- Upon clicking the checkbox, a message will appear above your messages: “All conversations are selected on this page.” In blue, you will see a second message that says, “Select all conversations in All Mail.” Click on that blue text to select all messages in your Gmail inbox.
- You will now see a trashcan icon. Click on it to delete.
- Click OK to proceed with this irreversible bulk action since it is an irreversible action.
Manually unsubscribing from newsletters and marketing emails in your inbox is a huge waste of time when you can automate it through Gmail.
Regarding newsletters and marketing emails, auto-archiving makes sense if you’re worried about accidentally deleting something important. However, it also makes sense if you occasionally receive coupons from a company.
Create a filter that automatically sends them to a to-do location if you want to read them but not clutter up your inbox. In Gmail, create a new label for to-do items if you do not already have one.
Using filters to batch delete, archive, or move emails is demonstrated in the three examples above. But what if you only want to apply them to specific email types or emails from specific senders? In Gmail, you can create more detailed filters.
- Filter by email address: Type the email address of the sender you want to delete, archive, or label into the “From” field of the create label form, then choose the desired action (delete, archive, or label).
- Filter by email domain: If you want to delete automatically, archive, or label emails for all senders from a specific domain/company, type an asterisk before the @ symbol (ex: *@zapier.com) to tell Gmail to apply the filter to all emails received from accounts on that domain.
- Exclude certain senders from mass filters: To exclude certain senders from mass filters, use the exclude operator to tell Gmail not to apply filters to emails from that company or address. If you are also filtering by keywords, subject, or another criterion, you should enter the following in the “From” field: -(*@domain.com).
Emails sent to multiple addresses should appear in separate inboxes if you manage them from a central account:
- Each account should have a label.
- Create a filter by opening the form.
- In the “To” field, enter the email address for your first account.
- To create a filter with this search, click “Create filter with this search.”
- Make sure the boxes next to “Skip the inbox (Archive it)” and “Apply the label” are checked, and then select the appropriate label.
- Select “Create filter” from the menu.
- For each additional account, repeat these steps.
As a result, your email is moved from your inbox to a queue that mimics the mailboxes of individual accounts. Additionally, this filter is helpful if you are trying to retire an old email address and would like to know where you still need to update it.
Do you have a spam folder overflowing with spam emails? If Gmail identifies an email as spam in your account, you can use this filter to delete the email permanently:
- In Gmail’s search bar, click the down arrow.
- The “Has the words” field should be filled in with is: spam.
- Select “Create a filter based on this search” and click it.
- You must click “OK” in the modal window when creating a filter.
- Make sure “Delete it” is checked.
- Then click “Create filter.”
There is a possibility that Google may misidentify a legitimate email as spam, although this happens rarely. Setting this filter will prevent you from checking your spam folder to ensure nothing important landed there.
The best way to ensure that you won’t forget something is to email yourself a reminder as soon as you think of it. The following steps will guide you through the process:
- Create a to-do label.
- In the search bar of Gmail, click the down arrow.
- Type your email address in the “From” field.
- Choose the “Create filter with this search” option.
- “Skip the inbox (archive it)” should be checked.
- Select your to-do label from the dropdown menu after checking the box next to “Apply the label.”.
You can use this filter for emails from other people, such as your boss, a client, or an editor. Replace their email address with yours in the “To” field of the create label form, or use the OR operator to automatically label incoming emails from any listed address (such as “email@example.com OR firstname.lastname@example.org”).
All Gmail emails are stored in the ‘All Mail’ folder, and labels are applied to sort them by folders, such as the Inbox. It is sometimes difficult to find important emails in your inbox; therefore, it is necessary to declutter your inbox periodically.
A Gmail search may not reveal exactly the message you’re looking for if your inbox is filled with unimportant messages. A cluttered inbox may make it impossible to determine your workload. Organising your inbox can eliminate this noise, allowing you to focus on what matters.
The Gmail app has a new feature called “Inbox”, allowing users to see all emails they have received.
Yes, in all mail folders, there are Spam emails, promotional emails and promotional emails.
The difference between archives and all mail is that archives are meant to be preserved for a long time. All mail is meant to be sent as soon as possible.